2016 Call for Papers: Session Formats
These are sessions for which the submitter organizes a set of presentations concerning a common topic or theme and submits these for evaluation as a group. This category embraces three different session formats: colloquium session, joint AIA-SCS colloquium session, and workshop session. Up to three individuals may collaborate on the organization of a session, in which case they are designated co-organizers. Each of the presentations included in these sessions may be made by a single presenter or by multiple presenters. In the latter case, one of the presenters is designated principal presenter and the other(s) secondary presenter(s). The organizer of the session serves as chair, or in the case of co-organizers, as co-chairs. Prospective session organizers should note that AIA policy does not permit the inclusion on the program of organized sessions held in honor of specific individuals (see Submission/Presentation Policies).
Colloquium Session. Sessions under this format consist of a group of papers concerning a common topic or theme. The papers should represent a coherent and clearly focused set of presentations that combine to provide significant new insights into the session topic or theme. The PAMC does not guarantee the acceptance of any particular session. All Colloquium Submissions must be made by the March 22, 2015 deadline.
Each session will be allocated 10 minutes for introductory remarks. We also include 5 minutes between each paper for speaker changeover and a 15 minute break for sessions of four or more papers. 15 minutes will be added to any session that includes a discussant. Sessions should include from three to seven papers. Each paper is allotted a time of 10, 15, or 20 minutes. The session may include one or two discussants. Sessions must not exceed three hours in total length including the time allocated for questions and discussion.
Joint AIA-SCS Colloquium Session. Sessions under this format consist of a group of papers concerning a common topic or theme likely to be of interest to members of both the AIA and the American Philological Association (SCS). The papers should represent a coherent and clearly focused set of presentations that combine to provide significant new insights into the session topic or theme. All Joint AIA-SCS Colloquium Submissions must be made by the March 22, 2015 deadline.
Each session should include from three to six papers, with substantial blocks of time for discussion following each paper and/or at the conclusion of the final paper. A session may also include one or two discussants. Sessions of this kind must be approved by both the PAMC and the SCS Program Committee.
Workshop Session. Workshops are meant to be flexible in ways that colloquia and general sessions are not, allowing time and space for participant and audience interaction, including debate and discussion, and audience participation, including hands-on activities and small-group work. There are two different possible workshop styles:
Forum: Sessions under this format consist of brief, informal oral presentations concerning a common topic or theme combined with discussion and debate that includes the organizer, the participants, and members of the audience. The organizer should act as a facilitator, fielding questions, guiding debate, and directing the discussion. This session format is intended to provide participants and the audience the opportunity to interact in an informal setting in order to explore complex topics. Presentations should be kept short (5 minutes) or dispensed with completely to allow maximum time for discussion. The use of Powerpoint is discouraged. The room will beset up classroom style for a maximum audience of 40 people.
Demonstration: Sessions under this format consist of an introduction by the organizers, brief, informal presentations by the participants, then time for audience members to engage in hand-on activities. The PAMC regards this format as particularly suitable for the consideration of new teaching, research, and publication technologies/methods that may require the demonstration and use of equipment, computer software, and the like. Presentations should instruct and demonstrate, and their length should be kept short (5 minutes) to allow time for audience participation. The room will be set up with small tables to allow break-out sessions and small group work for a maximum audience of 40 people.
All workshops must be submitted by the August 16, 2015 deadline. The number of individuals participating in a workshop is limited to a maximum of ten. The list of participants should be finalized when the original submission is made to the PAMC. Any changes to the list of participants must be submitted to the AIA office by November 1, 2015. Workshop sessions are allotted a block of time ranging from two to three hours in length.
These are sessions for which submitters make a submission for a single, stand-alone presentation. This category embraces three different session formats: paper session, field report session, and poster session. A submission for a presentation in a session belonging to one of these three formats may be made by a single presenter or by multiple presenters. In the latter case, one of the presenters is designated principal presenter and the other(s) secondary presenter(s). All open session papers must be submitted by the August 16, 2015 deadline. Presenters may submit prior to the March deadlines if they need an early decision to obtain funding or a travel visa.
Paper Session. Sessions under this format bring together several papers not appropriate for consideration as field reports, as described below. The PAMC generally formulates sessions belonging to this format by grouping together from three to seven papers concerning the same geographical region/culture area, related topics, or related methods, and appointing an AIA member with expertise relevant to the common theme to serve as session chair. Each paper is allotted a period of 10, 15, or 20 minutes.
Field Report Session. Sessions under this format bring together several papers, each of which describes the results of an ongoing or recently concluded field research project (excavation, surface investigation, etc.). The PAMC generally formulates sessions belonging to this format by grouping together from three to seven papers reporting on field projects being conducted in the same geographical region and appointing an AIA member with expertise in this region to serve as session chair.
Each paper is allotted a period of 10, 15, or 20 minutes. Only one field report may be presented by any one field project in any one year. The directors of field projects are encouraged to incorporate information regarding the operations of different sectors of the project under their direction in a single presentation, crediting the researchers responsible for each of these project sectors as secondary presenters. The PAMC gives preference to papers reporting the results of more than one field season and encourages the use of the poster presentation session for the presentation of annual reports.
In the interest of formulating a coherent program, the PAMC reserves the right to create joint sessions composed of papers and field reports.
Poster Session. This is a single session that includes all poster presentations. The PAMC regards poster presentations as a particularly effective way to present complex graphic and/or quantitative data. Three awards are given to the best poster presentations evaluated by a panel of three judges appointed by the PAMC. Details on the awards are available in the Prizes Section.
This session is generally assigned a four-hour time period (e.g., 11 AM–3 PM) on the first day of the meetings. The presenter or, in the case of multiple presenters, one of the presenters should be stationed at the presentation for the first four hours of the session. Presenters are provided with a 4 × 8 foot space to display their materials.
For information regarding the design of an effective poster presentation, submitters can consult Fraser D. Neiman, “A Poster Primer: A Few Tips for Planning Your Poster Session,” SAA Bulletin 12.1:13–4, which is available for download in PDF format.
Undergraduate Sessions. These special sessions are specifically for undergraduate students who would like an opportunity to present the results of their research at the annual meeting, but are not yet ready to participate in the regular program. There is both an undergraduate colloquium for oral presentations and an undergraduate poster session. Abstracts submitted for the undergraduate sessions will be competitively vetted by the Program Committee and space is limited to 10 slots in each. Co-authored papers are allowed, but the student presenter must be first author on the paper or poster. Students who would like their abstracts considered for either of these sessions should complete the special undergraduate application form. Abstracts should follow the format described for all submissions in the Call for Papers. However, papers in the undergraduate colloquium will be limited to 10 minutes in length.
These sessions provide a fantastic opportunity for undergraduate students to experience the challenges and thrills of presentation at a professional meeting, and they will be held to the same high standards as other participants in the Annual Meeting. It is our hope that these sessions will help grow undergraduate participation in the Annual Meeting and in the life of the AIA. Those undergraduate students who would still like to participate in the regular program are strongly encouraged to submit through the normal channels.
Lightning Session. This session is intended for brief five-minute presentations on a particular idea (e.g. for a research project, relating to one’s dissertation, etc.) followed by five minutes of feedback from the audience and other participants. The session will be very low pressure and informal, but potentially very useful as a venue to float new ideas. The session will be held outside of the regular session blocks. All Lightning Ssession papers must be submitted by the November 15, 2015 deadline.
Roundtable Discussion Session. Sessions under this format consist of informal discussions of designated topics held around dining tables during the course of a brown-bag lunch. Each discussion group consists of the session organizer and any persons registered for the meetings who elect to sign up to participate. The PAMC regards this format as particularly suitable for the informal discussion of topics of general concern in the field, the planning of future colloquium and workshop sessions, issues of concern to local societies, problems or issues of interest to students, and the like. Topics and hosts for roundtables may be proposed to the Chair of the PAMC at any time up to November 15, 2015.
The PAMC reserves the right to organize supplementary roundtable discussion sessions at any point prior to the Annual Meeting in order to provide a venue for the discussion of late-breaking discoveries or controversies, political developments relevant to the discipline, etc. These sessions are generally scheduled for the mid-day break during the second day of the meetings. Sign-up sheets on which individuals can sign up to participate in the various roundtable sessions will be posted in a well-marked public area of the convention venue. The number of places at each session is limited and will be awarded on a first-come first-served basis. Participants will be expected to bring their own lunch.