4-6 Weeks Before Your Archaeology Fair
Finalize all programs and posters that need to be printed by an outside vendor and get them to the print shop.
E-mail or get in touch with all the presenters to remind them of their commitment. Provide information about the day’s schedule, parking, lunch, and any other logistics.
Make sure that all needed supplies and materials are available or ordered and will be at the fair.
Find a few more outlets for press, follow up with earlier contacts, and put up flyers in the local area to get public attention.