Post-Doctoral Associate, Image Collections and Fieldwork Archives (ICFA)

Wednesday, June 20, 2012


Dumbarton Oaks
1703 32nd St NW
20007 Washington , DC
United States
38° 54' 52.7184" N, 77° 3' 51.156" W
District Of Columbia US

Basic Information

Position Title: Post-Doctoral Associate, Image Collections and Fieldwork Archives (ICFA)

Supervisor: Manager, Image Collections and Fieldwork Archives (ICFA)

Department: Image Collections and Fieldwork Archives (ICFA)

Grade: 55

Hours: 35 hours per week, 9:00 AM – 5:00 PM, Monday - Friday



Dumbarton Oaks seeks a creative, energetic, and self-motivated scholar to serve as a Post-Doctoral Associate for its Image Collections and Fieldwork Archives. Reporting to the Manager of ICFA, the Post-Doctoral Associate will work closely with the Archives Specialist and the Metadata and Cataloging Specialist to engage in curatorial, research, and administrative tasks related to ICFA’s collections and associated with ongoing processing, cataloging, and digitization efforts. The incumbent will provide greater access to ICFA’s collections by establishing intellectual control over ICFA’s multi-media holdings and by devising and implementing research projects that feature ICFA’s collections in Byzantine art and architecture. The Post-Doctoral Associate will play a leading role in engaging with the scholarly community at Dumbarton Oaks and beyond, as well as the general public, to enhance the profile and accessibility of ICFA’s collections.

The Image Collections and Fieldwork Archives (ICFA; support scholarship in Byzantine Studies by preserving and providing access to images of art, architecture, and archaeology in a variety of media and archival collections that document fieldwork and research projects at Byzantine sites and monuments. ICFA is also the repository for the Pre-Columbian Photographs and Fieldwork Archives and Garden and Landscape Photographs and Design Archives.

Duties and Responsibilities

In collaboration with ICFA staff, the Post-Doctoral Associate in ICFA will:

  • Conduct original research on ICFA’s collections to support the organization and description of ICFA’s analog and digital collections, including inventorying, processing, cataloging, and digitizing items in the collection.
  • Assist the Metadata and Cataloging Specialist in cataloging ICFA’s holdings, both photographic and archival, by providing subject expertise in Byzantine art, architecture, archaeology, and scholarship and ensuring accuracy according to academic standards.
  • Assist the Archives Specialist with the processing and description of ICFA’s archival collections, which document fieldwork projects related to Byzantine art and architecture.
  • Set priorities for the cataloging, processing, and digitization of collections, based on their scholarly significance and potential use by scholars and researchers.
  • Curate exhibitions (onsite and online) and digital projects drawn from ICFA’s collections by developing the scholarly apparatus needed to interpret content for a scholarly audience, as well as promote ICFA’s collections to a wider general audience.
  • Develop, plan, and implement digital humanities and technology related initiatives within ICFA.
  • Assist Dumbarton Oaks fellows, staff, scholars, and researchers in the use of ICFA’s collections by providing a variety of public services, including orientation, reference, and research services, both on-site and remotely.
  • Respond to reference inquiries and rights and reproduction requests in person and by phone, mail, and email.
  • Assist the ICFA Manager on issues related to the collections, keeping the Manager informed on work being performed, recommending priorities, and preparing written reports, evaluations, and proposals, as required.
  • Prepare and deliver scholarly presentations related to ICFA’s collections, both at Dumbarton Oaks and at scholarly meetings and conferences.
  • Assist in the maintenance and preservation of the collections, which comprise archival documents, photographs, negatives, slides, transparencies, and other audio-visual materials (CDs, DVDs, VHS and Beta tapes, motion picture film, etc.).
  • Other related duties, as assigned by the ICFA Manager.

Supervisory Responsibilities

  • Train and supervise part-time assistants and interns on office procedures, digitization, and other tasks relating to the preservation, organization, and description of ICFA’s photographic and archival holdings.
  • Perform managerial tasks in the absence of the ICFA Manager.


Education and/or Experience

  • PhD in Art History, Architecture, or Archaeology, with a specialization in Byzantine, ancient, or medieval art
  • Well-developed research skills, particularly with the use of archival and photographic collections
  • Experience in an academic library, archive, special collections, museum, or comparable environment, especially in photographic or visual resources collections
  • Demonstrated organizational, analytical, and problem-solving skills, with attention to detail and a high level of accuracy
  • Ability to work independently and collaborate with team members in an academic setting
  • Excellent interpersonal skills, with a demonstrated ability to communicate effectively, both orally and in writing, with scholars, researchers, and the general public

Language skills

  • Reading knowledge of one or more of the following languages: Modern Greek, Ancient and Medieval Greek, Latin, Turkish, Russian, Serbo-Croatian, Italian, French, German, or Arabic

Computer skills and/or Other skills

  • Strong computer skills, including experience using relational databases, collection management software, and electronic library resources
  • Experience with digital photography or digitization of photographs, slides, negatives, and other media, including a working knowledge of Adobe Photoshop and Bridge or comparable software

Preferred skills:

  • An understanding of archival principles and practices
  • Familiarity with cataloging archival and special collections materials and using relevant rules and standards
  • Interest in digital humanities and emerging technologies, and an aptitude for developing digital projects to support research

Physical Demands

The physical requirements of this position relate primarily to an inside office environment with some exposure to the elements through travel from building to building on campus. In working with the collections, the incumbent should be able to lift boxes up to 25 lbs., as well as bend, stoop, and reach in confined storage spaces. This position requires both the visual acuity and ability to sit for extended periods of time associated with working at a desk with a computer and monitor.


This is a limited term appointment of three (3) years.

To Apply

The deadline for applications is June 20, 2012. Please send resume/application and cover letter via email ( or fax (202-337-5940) or mail at:

Human Resources
Dumbarton Oaks Research Library and Collection
1703 32nd Street, NW
Washington, D.C. 20007

Dumbarton Oaks is an Equal Opportunity Employer (EOE).


Institution or Company offering position: 
Dumbarton Oaks Research Library and Collection
Contact Name: 
Pallavi Jain