February 8, 2023

Open Position at AIA: Director of Finance

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Title: Director of Finance

The Archaeological Institute of America (AIA), a not-for-profit learned society with offices in Boston and New York City, is seeking a full-time Director of Finance for its Boston office. This position is responsible for all accounting and financial reporting for the organization including the bi-monthly closing, producing board reports, maintaining restricted and endowment funds, conducting financial analyses as needed, and managing the annual audit through compilation of the 990 and 5500. The Director of Finance oversees the work of the Staff Accountant, liaises with the Finance and Audit Committees of the Governing Board, interacts with financial institutions, oversees human resources, maintains the organization’s fiscal records, and ensures IRS compliance. Working with the Executive Director and Chief Operating Officer, this position coordinates and prepares the annual budget.

Key Responsibilities:

• Prepare the budget and financial forecasts and maintain other planning and control procedures.
• Preparation and presentation of financial reports including income statements, balance sheets, investment analysis, and endowment analysis.
• Meet with finance committee three or four times per year to review financial statements, review budget, discuss investment results and objectives, and discuss impact of financial policy recommendations seeking approval.
• Conduct financial analysis of financial reports in order to evaluate operating results in terms of profitability, performance against budget, performance against prior year, and other matters bearing on the fiscal soundness and operating effectiveness of the organization.
• Monitor cash controls and monitor cash levels to ensure sufficient liquidity to meet operating obligations.
• Maintain AIA’s system of accounts including supervising staff accountant and records on all company transactions and assets. Ensure all accounts are reconciled on a timely basis
• Provide independent auditors with relevant audit information and consultancy during the annual financial audit.
• Prepare and oversee filing of IRS Form 990 and 5500 returns in consultation with CPA firm on an annual basis.
• Meet with audit committee three times per year to review audited financial statements, IRS Forms and upcoming audit preparation.
• Oversee the management of company investments in accordance with AIA’s Finance Committee’s stated policies and objectives and prepare investment analysis for committees and Governing Board.
• Manage the upgrade and maintenance of QuickBooks, AIA’s financial information systems.

Required Qualifications:

• B.S./B.A. degree in accounting
• Experience with GAAP; not-for-profit fund accounting; federal grants management; endowment accounting
• Extensive experience with QuickBooks Online, Microsoft Excel and all Microsoft applications, importing/exporting files between QuickBooks and Excel
• Experience in preparing for the annual audit, closing the month-end and preparing financial statements
• Experience with databases for reference, queries and generating reports
• Experience with managing staff and interacting with other managers
• Ability to meet deadlines, focus, and juggle multiple priorities
• Strong attention to detail
• Strong written and verbal communication skills
• Sound professional judgment, discretion, diplomacy, and keen sensitivity to handling confidential information
• Flexible and adaptable; open to change, learning, and improvement

The AIA offers comprehensive benefits including medical and dental insurance, a retirement plan funded by the organization, generous PTO, flexible hours, and the ability to work remotely.

Compensation range: $110-115K

Please send a resume and cover letter to careers@archaeological.org to apply.

About the Employer:

The Archaeological Institute of America (AIA) is North America’s oldest and largest organization devoted to the world of archaeology. The Institute is a nonprofit group founded in 1879 and chartered by the United States Congress in 1906. Today, the AIA has over 200,000 Members belonging to more than 100 Local Societies in the United States, Canada, and overseas. Our members include professional archaeologists, corresponding members, students, and enthusiasts, all united by a shared passion for archaeology and its role in furthering human knowledge.

Since 1948 the AIA has published the highly regarded bimonthly popular magazine Archaeology with a readership of more than 700,000 and the acclaimed scholarly publication the American Journal of Archaeology. The AIA is an educational organization offering resources to scholars, an Annual Meeting for the exchange of ideas and information, and a wide-ranging public education program for inquiring minds of all ages. Go to www.archaeological.org for more information. 

The AIA is committed to creating a diverse, inclusive, and equitable workforce and work environment. We welcome all applicants. Applicants for employment and employees are reviewed on their individual qualifications for a position. Under no circumstances will the AIA discriminate against qualified individuals based on race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, disability, mental illness, genetics, marital status, age, veteran status, or any other basis prohibited under applicable law. The AIA complies with applicable federal, state, and local laws governing discrimination in the Boston and New York offices.