Presenter Information

Thank you to all the session organizers, chairs, paper and poster presenters, workshop panelists and other session presenters. The change to a hybrid meeting format allowing individuals to present and participate in-person and remotely has created some challenges. The in-person experience for presenters should be very similar to past years. For those presenting virtually we have provided some resources below. Session chairs/organizers will also need to run the hybrid meeting. Please review the training session recording below for details. We are using the same meeting platform as last year and the sessions will all be held in zoom meeting rooms.

Platform Recordings & Guides

Paper Presentations

Academic sessions will be held with both pre-recorded and live presentations. Live Q&A will be held at the end of each session. If you intend to pre-record your talk and upload it you must use the same email address that you used to submit your original abstract. It is recommended to use Zoom or PowerPoint to record your presentation, but any platform that can save in mp4 format will work. You will need your name, email, and paper title to complete the upload form. Our provider has produced Guide to Pre-Recording that covers the basics to record your presentation.

For the hybrid format we are allowing everyone the option of presenting in-person or virtually.  Please note that virtual presenters are encouraged to pre-record their talk and upload it by December 30th.  If you are presenting remotely and unable to record your presentation by that deadline you can either present live or directly transfer the recording to your session chair prior to the meeting.  If you have questions about recording a talk please review the “How to Pre-Record via Zoom or Powerpoint” document.

Recording & Handout Uploads
You can now upload handouts, PowerPoint presentations, and pre-recorded videos by accessing this form:  https://aia-scs.secure-platform.com/a/solicitations/10/home

Please note that you must already be registered for the conference to upload files. You can register online at https://www.mylibralounge.com/sites/202201aia/attendee/. You will use the email address with which you registered for the meeting to log into the form. Once you type in the title of your presentation, the other fields should be populated automatically with the session information.

Handouts and PowerPoint presentations will be added to the virtual platform and associated with your session and talk. Pre-recorded videos will be organized by session and made available via Dropbox for session organizers and chairs to download for playback during the conference. Videos must be mp4 files.

Poster Presentations

All poster presenters should upload their completed presentation in PDF or PowerPoint format. Files should be less than 20 MB. You will need your name, email, and poster title to complete the upload form. During the poster session (Thursday, January 6 from 11 am to 2 pm) participants will message you directly or email you with any questions. The in-person poster session will be held at the same time in the Grand Ballroom of the conference hotel

Session Recording

All AIA sessions will be recorded during their scheduled times. Session recordings are available for 30 days after the conference (through February 8, 2022). Recordings will only be available for viewing by registered attendees of the meeting. Non-registrants will not be able to view the recordings. If you any questions please email kmullen@archaeological.org and include your paper title and session name.

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