Presenter Information

Thank you to all the session organizers, chairs, paper and poster presenters, workshop panelists and other session presenters. With the change to a virtual meeting format

Platform Recordings & Guides


Presentation of a paper at the Annual Meeting is a privilege of membership. Presenters, discussants, session organizers, and session chairs must be members of the AIA in good standing at the time of the Annual Meeting. If you are not an active member by the time of the meeting your paper may be withdrawn from the program.

One-time waivers of the membership requirement are available for anyone who is not a resident of either the United States of America or Canada or who is a practitioner in a field whose practitioners do not normally hold AIA membership. Individuals must complete the Membership Waiver Form to be eligible.

Registration Funding

Each year we have had a limited amount of funding for graduate student and foreign scholar travel. We have been able to repurpose the graduate student funding for registration at the 2021 meeting. We are also hoping to shift the funding for Foreign Scholar travel to cover the costs for contingent faculty registration fees. Priority will be given to meeting participants who are AIA members. To be eligible, please complete the virtual meeting registration grant form.

Paper Presentations

Academic sessions will be held with both pre-recorded and live presentations. Live Q&A will be held at the end of each session. If you intend to pre-record your talk and upload it you must register using the same email address that you used to submit your original abstract. It is recommended to use Zoom or PowerPoint to record your presentation, but any platform that can save in mp4 format will work. You will need your name, email, session ID and session name to complete the upload form. Full details will be sent prior to December 15th when the upload page is available for presenters. Our provider has produced Guide to Pre-Recording that covers the basics to record your presentation.

Poster Presentations

Poster presenters will be able to upload there completed presentation in PDF or PowerPoint format. Files should be less than 20 MB. You will need your name, email, and poster title to complete the upload form. During the poster session (Saturday, January 9 from 11 am to 2 pm) you will be able to directly interact with meeting attendees who have questions about your poster.

Session Recording

All AIA sessions will be recorded during their scheduled times. Session recordings are available for 30 days after the conference (through February 9, 2021) to be viewed by registered attendees. Recordings are only available to registered attendees and are not open to non-registrants. Recordings will not be exported from the virtual meeting platform. If you do not want your recording available for the 30 days following the meeting, please email your request to and include your paper title and session name. JOINT SESSIONS: Please note that for joint AIA/SCS sessions you will be required to opt-in for recordings through the SCS. These sessions will not be recorded by default.

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The AIA is North America's largest and oldest nonprofit organization dedicated to archaeology. The Institute advances awareness, education, fieldwork, preservation, publication, and research of archaeological sites and cultural heritage throughout the world. Your contribution makes a difference.