Each of the four different organized session formats (Colloquium session, Joint AIA-SCS Colloquium session, Poster Colloquium session, and Workshop session) has a distinct submission procedure. All organized sessions except the Gold Medal Session must be submitted by the first set of deadlines in March.
Session Organizers are responsible for fostering inclusivity in organized sessions. Session Organizers will be required to check a box affirming that participant diversity in terms of gender, race / ethnicity, and career stage have been taken into account in session composition.
Please note: As part of their submission, Colloquium Session and Joint AIA-SCS Colloquium Session organizers may nominate one presenter who resides outside the United States of America and Canada as an applicant for non-resident scholar travel funding. A brief bio of the nominated individual is required at the time of submission. For more information on this funding, see the “Funding” section.
Timing considerations for Organized Sessions:
For all organized sessions, Session Organizers must take into account all of the timings for paper presentation, presenter changeover, introductions and discussion when assembling an organized session.
Session organizers must include time for:
For example, a session with seven 20-minute papers would exceed the maximum time-slot once the additional required times are added.
The PAMC will request timing changes to all accepted sessions longer than 180 minutes. If you have any questions about the time your session will require please contact us at firstname.lastname@example.org.
Colloquium Session (March submission deadlines)
Sessions under this format consist of a group of papers concerning a common topic or theme. The papers should represent a coherent and clearly focused set of presentations that combine to provide significant new insights into the session topic or theme. The PAMC does not guarantee the acceptance of any particular session, or that all papers in an organized session will be accepted.
Colloquium Session Organizer responsibilities:
Colloquium Session Participant responsibilities:
Colloquium Overview Statement (400 words max.) must not include the names of participants, due to the blind review process, but should include:
Poster Colloquium Colloquium Session (March submission deadlines)
Sessions under this format consist of a group of posters concerning a common topic or theme. The posters should represent a coherent and clearly focused set of examples of research that combine to provide significant new insights into the session topic or theme. The PAMC does not guarantee the acceptance of any particular session, or that all posters in an organized session will be accepted.
Poster Colloquium Session Organizer responsibilities:
Poster Colloquium Session Participant responsibilities:
Poster Colloquium Overview Statement (400 words max.) must not include the names of participants, due to the blind review process, but should include:
Joint AIA-SCS Colloquium Session (March submission deadlines)
A Joint AIA-SCS Colloquium Session consists of a related group of at least 4 papers concerning a common topic or theme likely to be of interest to members of both the AIA and the Society for Classical Studies (SCS). The papers should both:
Each session should include four to six papers, with substantial blocks of time for discussion following each paper and/or at the conclusion of the final paper. A session may also include one or two discussants. Individual paper abstracts can be up to 650 words for joint proposals. Sessions of this kind must be approved by both the PAMC and the SCS Program Committee.
Proposals must be submitted to and accepted by BOTH the AIA and SCS; acceptance by one organization does not guarantee acceptance the other.
Joint Session Organizer and Participant Responsibilities:
Workshop Sessions (August deadlines)
Workshops differ from Colloquia and Open Sessions, in that they do not include standard-length presentations. Instead, they are meant to be flexible in ways that colloquia and general sessions are not, allowing time and space for participant and audience interaction, including debate, discussion, audience participation, hands-on activities, and / or small-group work, etc.
Space: Rooms for Workshops will be set up classroom style, with a maximum audience of 40 people.
Timing: Workshop sessions are allotted a block of time ranging from two to three hours in length.
Workshop Format Options:
Forum Format: This session format is intended to provide participants and the audience the opportunity to interact in an informal setting, with the organizer acting as a facilitator, fielding questions, guiding debate, and directing the discussion. Forum sessions combine:
Demonstration Format: This format is particularly suitable for the consideration of new teaching, research, and publication technologies/methods that may require the demonstration and use of equipment, computer software, and the like. Demonstration sessions combine:
Workshop Organizer Responsibilities
Workshop Participant Responsibilities
Workshop participants should provide the following information to the session organizer, who will submit the information for the session as a whole:
Joint AIA-SCS Workshop Session (March submission deadlines)
Please note that Joint AIA-SCS Workshop submissions must be submitted for consideration by the spring deadline, but should otherwise follow the guidelines included in the “Workshop Sessions” section above. Please check the “Joint AIA/SCS Workshop” checkbox if you are proposing a joint session. Sessions must also be submitted separately to the SCS.
Open Sessions feature individual submissions in four session formats:
Accepted individual submissions will be grouped, when possible, into sessions with related papers or posters. All formats require the submitter to complete the Open Session Submission Form.
The Open Session Submission form requires the submitter to provide the following information:
Abstracts for Field report submissions should include as much of the following information as possible:
Submission for an Undergraduate Session (March and August deadlines)
Undergraduate students also use the Open Session Submission Form, which requires the following information:
Submission of a Lightning Session Proposal (November 15)
Lightning Session submissions are reviewed by the Student Affairs Interest Group. Please see the Lightning Session Info Page for full details.
Submission of a Roundtable Session (November 15)
Roundtable Sessions consist of informal discussions of designated topics held around dining tables during the course of a brown-bag lunch. Each discussion group consists of the session organizer and any persons registered for the meetings who sign up to participate.
This format as particularly suitable for the informal discussion of topics of general concern in the field, the planning of future colloquium and workshop sessions, issues of concern to local societies, problems or issues of interest to students, and the like. Roundtables will be evaluated and accepted/rejected on a space available basis up through the deadline.
The person who submits the Roundtable proposal acts as the moderator/facilitator. Co-moderators/facilitators are also allowed.
Roundtable Submitter Responsibilities:
The PAMC may also organize supplementary roundtable discussion sessions at any time prior to the meeting in order to provide a venue for the discussion of late-breaking discoveries, controversies, political developments relevant to the discipline, etc. These sessions are generally scheduled for the mid-day break on the second day of the meetings. Sign-up sheets on which individuals can sign up to participate in the various roundtable sessions will be posted in a well-marked public area of the convention venue. The number of places at each session is limited and will be awarded on a first-come first-served basis. Participants will be expected to bring their own lunch.
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