The 2024 Annual Meeting will be held in Chicago, Illinois from January 4-7. The meeting will not be fully hybrid, but will have in-person and virtual attendance options.
Registration Open!
The registration system is now open. Be sure to register prior to the early deadline of November 13th to get the lowest rate. Registration grants you access to all sessions and the exhibit area, as well as access to discounted hotel rates. See the registration page for all rates and details.
Hotel and Travel
The hotel reservation system is now open! The Hilton Chicago is the official hotel for the 2024 Annual Meeting and will host the exhibit hall, all academic sessions, and most related events. Be sure to book your room at the conference hotel to secure the discounted meeting rate of $147 (plus tax). Reservations must be made by December 18th to lock in that rate. The Hilton Chicago has partnered with the AIA and the SCS to offer a handful of prizes for the 2024 Annual Meeting. See the Hotel & Travel page for full details.
Meeting Format: Update
After getting additional feedback from members and past attendees the AIA and SCS examined ways to increase accessibility and virtual participation. In addition to the in-person and virtual sessions, the AIA and SCS will offer several hybrid sessions in each block. We will reach out to all accepted sessions to determine which are the best fit for this format.
Meeting Format
After the 2023 Annual Meeting, AIA and SCS surveyed meeting participants about the hybrid conference in New Orleans. That survey revealed both the technical difficulties and frustrations that attendees and presenters encountered with the hybrid set up in New Orleans, and the overall desirability for many of virtual participation, which makes the conference accessible to those who are unable to travel.
Both organizations have researched the costs and logistics of a more successful hybrid conference in Chicago in 2024. Given the need for additional AV (Audio Visual) equipment and paid technical support and the high costs of that equipment and support it was determined that that a fully hybrid meeting, of the type attempted in New Orleans, will not be feasible. Instead, we are planning for a conference with in-person sessions and some fully virtual sessions so that there is a virtual component to the meeting. The AIA will work with all presenters to ensure that everyone gets an opportunity to present. Speakers will be able to zoom in, if necessary, to in-person sessions, but there will be limited interactivity and no virtual audience at those sessions.
For the 2024 Annual Meeting, the Program Committee invites proposals for organized sessions and open submissions that address the theme of “Movement, Mobility, and Displacement,” regarding people, things, and / or ideas. We especially encourage comparative sessions that bring together perspectives from different regions and periods, as well as those that engage with contemporary issues such as climate change, threats to cultural identity and / or heritage, military conflict, disease, and natural disasters.” We also welcome sessions restricted to a specific region or time-period and hope that these will continue to be prominently represented in the meeting program.
The Call for Papers and submission forms are now available. Please note that all colloquia, any joint AIA/SCS sessions, and any open-session submissions needing an early decision to acquire a visa or obtain funding must be submitted by the first deadlines
