Call for Papers

Important Announcement: After extensive research and discussion, AIA and SCS staff and officers have decided that the January 2021 Joint Annual Meeting scheduled to take place from January 7-10 in Chicago will now be a virtual event. Please read the full announcement here.

The 122nd Annual Meeting was scheduled to take place January 7-10 at the Hilton Chicago.  The first deadline for submissions was is applicable to all colloquia, any joint AIA/SCS sessions, and any open-session submissions needing an early decision to acquire a visa or obtain funding.

We strongly encourage submitters to review the documents below as changes have been made in recent years. Please note that all submissions must be made using the online forms. The submission deadlines are:

  • Sunday, April 5th (NO ADMIN FEE): For all colloquia, any joint AIA/SCS sessions, and any open-session submissions needing an early decision to acquire a visa or obtain funding.
  • Sunday, August 2 and Sunday, August 16, 2020 (with $25 fee): For workshops, open session paper and posters submissions, and any provisionally accepted colloquia and workshops that are resubmitting.
  • Sunday, November 15, 2020: This deadline is applicable to all Lightning Session and Roundtable submissions.

Changes for the 2021 Annual Meeting

Online Submission Forms

General Info

  • Deadlines for Submission
  • Evaluation and Notification

Session Formats and Procedures

  • Organized Sessions
    • Colloquium
    • Joint AIA/SCS Colloquium
    • Workshops
  • Open Sessions
    • Paper Session
    • Field Reports Sessions
    • Poster Sessions
    • Lightning Session
  • Roundtable Session

Abstract Editing and Publication

Audiovisual Equipment

Funding

  • Graduate Student Travel Funds
  • Nonresident Presenter Travel Funds
  • Poster Session Subsidies

Prizes

  • Graduate Student Paper Award
  • Poster Awards

Submission/Presentation Policies

  • Enforcement of Submission Deadline
  • Permissions Requirements
  • Membership Requirement
  • Waiver of Membership Requirement
  • Registration Requirement
  • Presenter Attendance Requirement
  • Ethical Standards Requirement
  • Permission to Present Materials
  • Language of Submissions/Presentations
  • Number of Submissions/Presentations
  • Number of Roles

Contact Information

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