Call for Papers

The 2025 Annual Meeting will be held in Philadelphia, PA from January 2-5. We have not determined the format for the 2025 meeting. Once we have completed our post meeting survey and gotten additional feedback we will determine the detailed structure and format of the conference, along with registration categories and rates. Updated information will be posted as it becomes available.

The deadlines for submissions will follow the same pattern as previous years with deadlines in late March for all colloquia, any joint AIA/SCS sessions, and any open-session submissions needing an early decision to acquire a visa or obtain funding. We will accept workshops, open session paper and posters submissions, and any provisionally accepted colloquia and workshops that are resubmitting for the second deadline in August.  Lightning Session and Roundtable submissions will be accepted through Wednesday, November 1.

Please review the Call for Papers and submission forms prior to submitting.  

  • FIRST DEADLINE (March 25/April 8 with $25 fee): For all colloquia, any joint AIA/SCS sessions, and any open-session submissions needing an early decision to acquire a visa or obtain funding.
  • Second DEADLINE (August 5/August 19 with $25 fee): For workshops, open session paper and posters submissions, and any provisionally accepted colloquia and workshops that are resubmitting.
  • Wednesday, November 1, 2024: This deadline is applicable to all Lightning Session and Roundtable submissions.

Online Submission Forms

General Info

  • Deadlines for Submission
  • Evaluation and Notification

Session Formats and Procedures

  • Organized Sessions
    • Colloquium
    • Joint AIA/SCS Colloquium
    • Workshops
  • Open Sessions
    • Paper Session
    • Field Reports Sessions
    • Poster Sessions
    • Lightning Session
  • Roundtable Session

Abstract Editing and Publication

Audiovisual Equipment

Funding

  • Graduate Student Travel Funds
  • Nonresident Presenter Travel Funds
  • Poster Session Subsidies

Prizes

  • Graduate Student Paper Award
  • Poster Awards

Submission/Presentation Policies

  • Enforcement of Submission Deadline
  • Permissions Requirements
  • Membership Requirement
  • Waiver of Membership Requirement
  • Registration Requirement
  • Presenter Attendance Requirement
  • Ethical Standards Requirement
  • Permission to Present Materials
  • Language of Submissions/Presentations
  • Number of Submissions/Presentations
  • Number of Roles

Contact Information

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