Conference & Attendee Profile

Become an Exhibitor

The Joint Annual Meeting of the Archaeological Institute of America (AIA) and the Society for Classical Studies (SCS), formerly known as the American Philological Association (APA), will take place at the Hilton San Francisco Union Square Hotel located at 333 O’Farrell Street, San Francisco, CA 94102.  The Exhibit Hall will be located in the Grand Ballroom of the hotel.  Registration will also be inside the ballroom to provide maximum visibility for exhibitors.  Additionally,an array of inexpensive advertising and sponsorship options are available in the Prospectus starting at only $100.  Please note the following booths are available (all others have been booked): 214, 215, 216, 217, 314, 315, 316, 317, 411, 412, 413, 414.

Last year, the AIA and SCS Joint Annual Meeting (AM) welcomed 2,598 conference participants. The 2015 AM survey of attendees indicated that over 85% of those attendees plan to attend the 2016 AM. Because of the popularity of San Francisco, we expect attendance numbers to range between 2,500- 2,900+ this year.  Over fifty companies exhibit at the meeting, and more than 80% return every year.  The showroom floor is always expanding to welcome new international and domestic exhibitors and attendees.  We welcome book, software/technology, outdoor gear, archaeological supply, travel, job placement, and finance companies, as well as educational institutions, field schools, grant-making, and non-profit agencies.  Additionally, we seek artisans related to classics/archaeology and local destination crafts and goods.  The AM brings together professional and vocational archaeologists, classicists, art historians, epigraphers, scientists, and anthropologists as well as students from around the world to share their latest research, network and learn about developments from the field.  Download the Exhibit Hall Plan

How Do We Compare to Similar Industry Conferences?

  • We are one of the few shows that negotiate exhibitor discounts with the decorator as part of our contract resigning.
  • Our room rates are up to $150 less per night.
  • Additional Exhibitor badges above the complimentary amount are offered a discounted rate of just $60.
  • You receive a value add of $70 per booth with complimentary tickets to the Opening Night Reception.
  • We have booked our future conferences in only top-tier destinations that are also cost effective to travel to by most major cities in the US and that deliver positive attendance numbers:
    • 2016 San Francisco
    • 2017 Toronto
    • 2018 Boston
    • 2019 San Diego

We know that exhibiting can be expensive, so we make a point to help you save in as many ways as possible. Here are a few of the discounts that AIA and SCS AM Exhibitors receive:

  • Decorator discounts!
    Freeman (the official decorator) is happy to offer the following discounts: A 5% discount on shipments 500 lbs. to 999 lbs. and a 10% discount for shipments over 1,000 lbs. 50% discount on material handling for one-way only literature and giveaway shipments (excluding inbound overtime or off target charges). Unfortunately at this time discounts cannot be combined.
  • Exhibitor Onsite Extras!
    Complimentary water and snacks are offered to all exhibitors and this year basic wifi will also be offered to you in the Exhibit Hall.
  • Networking opportunities!
    Complimentary tickets to the Opening Night Reception will provide you with an opportunity to mingle outside of the Exhibit Hall and create personalized connections with nearly 800 attendees in attendance.
  • Low Hotel Rates!
    Supplemented sleeping rooms are available for exhibitors and attendees. The nightly discounted rate in 2016 at the Hilton San Francisco Union Square Hotel, located at 333 O’Farrell Street, San Francisco, CA 94102, is $155 (plus tax) per night for a single or double room.
  • Save on Extra Badges!
    Additional Exhibitor badges above the complimentary amount are offered at the guest rate ($55 during the early registration period and $75 during late registration) a $130-$160 savings per badge over the normal nonmember registration rate ($185/$235) offered in years past.
  • Airline discounts from multiple carriers coming soon!

2016 Exhibit Hall Rates

Premium Booth Preferred Corner Booth  Exhibit Booth Display Table Combined Book Exhibit
Premium booths offer prime positioning and visibility Preferred corner booths are located at the top of the aisle in the first line of sight Provides the same amount of display space as premium booths but at a lower cost Ideal for exhibitors who require a smaller display space and do not need side walls or a backdrop for hanging displays Gain exposure for your publication at a minimal cost. The Combined Book Exhibit is perfect for publishers with limited titles in archaeology, classics, philology, history, anthropology, or travel
Cost: $975.00 Cost: $875.00 Cost: $825.00 Cost: $450.00 Cost:
$150.00 for the first book or journal
$75.00 for each additional publication

The AM has the distinction of being the largest and oldest established meeting of classical scholars and archaeologists in the world, with attendance numbers that range from 2,200 to more than 3,000. We are proud that the AM continues to maintain its importance amongst industry leaders, with the 2016 AM being the 117th annual meeting for the AIA and the 147th for the SCS.

View some past Annual Meeting Exhibitors

Age of Bronze
AIA Orange County Society
American Classical League
American Institute for Conservation of Historic and Artistic Works
American Research Center in Egypt
American School of Classical Studies at Athens
American Schools of Oriental Research
American Schools of Oriental Research
Archaeology & Art Publications
Athenians Publishers
Baylor University Press
BigC Dino-Lite Scopes
Bolchazy-Carducci Publishers, Inc.
Bristol Classical Press
Caique Publishing LTD/ Cornucopia Magazine
Cambridge University Press
Casalini Libei - Fiesole Italy
Center for Hellenic Studies
Centro di Archeologia Sperimentale Antiquitates
Cotsen Institute of Archaeology—UCLA
De Gruyter
Deutsches Archäologisches Institut (German Archaeological Institute)
Dig-It! Games, LLC
Duckworth Publishing
Earth/Matrix Tours LLC
Educational Tours & Cruises
Erasmus Academy NY / Summer Language Program Online
Eta Sigma Phi (ETA)
Ethiopian Airlines Journeys
Focus Publishing / R. Pullins Co., Inc
Getty Publications
GNS Science/Rafter Radiocarbon
Hackett Publishing Company
Harvard University Press
Hertiage Watch/The Association for Research into Crimes Against Art
ING Financial Partners
Journal of Roman Archaeology
Journal of the Society of Architectural Historians
L'Erma di Bretschneider
Loeb Classical Library
Maney Publishing
Midsea Books LTD
National Geographic Society
Ocean Institute
Oxford University Press
Peeters Publishers and Booksellers
Penguin Group
Peten Travels
Princeton University Press
PromPeru - The Tourism Board of Peru
Richer Resources Publications
Rock Art in Watercolors, LLC
Routledge/Taylor & Francis Group
Sanity Silversmithing
School for Advanced Research
School of Archaeology & Ancient History
Society of Biblical Literature
Strati-Concept sarl
Texas A&M University Press
Texas Archaeological Socities and Organizations
The American School of Classical Studies at Athens
The David Brown Book Company
The Etruscan Foundation
The Field Museum, Anthropology Department
The Institute for the Visualization of History, Inc.
The International Studies Institute at Palazzo Rucellai and Archeodig Project
The Johns Hopkins University Press
The New York Times (On the Avenue Marketing)
The Ohio State University Press
The Paideia Institute
The Scholar's Choice
The University of Chicago Press
United States Department of Defense - Legacy Resource Management Program
University of California Press
University of Chicago Press
University of Leicester, School of Archaeology and Ancient History
University of Michigan Press
University of Oklahoma Press
University of Pennsylvania Press
University of Texas Press
University of Wisconsin Press
Women's Classical Caucus
World Archaeological Congress
Zero Production

Exhibit Hall Details

Exhibit HallExhibitor location is assigned on a first-come, first-served basis. Exhibit reservation forms are due by December 1, 2015. Advertisers and Exhibitors who wish to be included in the SCS AM Program must be registered by November 6, 2015. Advertising orders received after that date will only have the option of advertising in the AIA Annual Meeting Program (December 18, 2015 deadline). For questions or concerns please email