1-2 Months Before

Make a list of presenter needs

Make a list of everything that presenters have asked for (tables, chairs, electrical outlets, power cords, tablecloths, etc.) and make sure that you or the venue are able to provide the materials. 

Plan for parking and meals

Make plans for presenter parking and meals (will your venue cover the cost of parking for volunteers? Will you be able to bring outside food in or does the venue have an exclusive catering contract?).  If you are providing either or both, try to get an idea of the number of cars and the number of people who will be eating.  Find out about food needs and restrictions.

Make a schedule for the day of the fair

Make a timetable for the day(s) of the fair, including when volunteers and presenters should arrive, when they should start packing up, etc. 

support Us

The AIA is North America's largest and oldest nonprofit organization dedicated to archaeology. The Institute advances awareness, education, fieldwork, preservation, publication, and research of archaeological sites and cultural heritage throughout the world. Your contribution makes a difference.