4-6 Weeks Before

Finalize and print programs and signs

Finalize all programs and posters that need to be printed by an outside vendor and get them to the print shop.

Send presenters final instructions

E-mail or get in touch with all the presenters to remind them of their commitment.  Provide information about the day’s schedule, parking, lunch, and any other logistics.

Check on supplies

Make sure that all needed supplies and materials are available or ordered and will be at the fair.

Continue PR efforts

Find a few more outlets for press, follow up with earlier contacts, and put up flyers in the local area to get public attention.

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